Top Event Rental Tips
Fresh Start to the Year 2025
Do you have an event planning business, or maybe you are just the designated person the family trusts for any upcoming event? Whatever the case may be, here are some tips that can help you get started. You know the old saying, the early bird gets the worm. Well, we have our own, the event planner that starts early, gets to enjoy margaritas at the event. No matter the type of event, you can make your event truly memorable if you have the right resources at your fingertips. Follow these tips and we can ensure that you will have a successful event.
1. Start Earlier Than Expected
One of the most important steps for event planning is to start as early as possible, specifically at the beginning of the year when event rentals and services are on high demand. The most popular items tend to be booked quickly and become unavailable. Get in contact with your local Event Rental Company, such as Orbit Event Rentals, as soon as you can to secure your essential needs for the event you are planning.
2. Create a Budget That You Can Stick To
There’s your dream event, and then there’s your event that you can afford on a specific budget. Talk to the event hosts to see what they can realistically afford. Events are not inexpensive and having a budget ahead of time will allow you to plan for the things that fit within that budget. Always remember that for most events, you will always end up spending more than anticipated. Plan accordingly.
3. What Do You Already Have
This applies mostly to event planners who own a business, but it can also apply to those who run events on the regular. Take a look at what you already have, you might be able to use some of your own things and not have to rent them. This can help you save on your budget and use that money for a bigger thing that you had in mind. Put together a checklist of the items that are necessary and check to see if you already have them on hand.
4. Choose the Right Rental Company for You
We can’t stress this enough, not all rental companies are the same. Do your research and make sure that you work with someone that has plenty of positive reviews, a solid website, and a large catalog. It’s always better to use one Rental Company for all your needs than to have to deal with different companies and have to deal with multiple people as they are delivering your items. Always pay attention to the companies that offer great customer service, work with you in regards to their policies, and take care of their equipment. Remember, you don’t want the item of your dreams to show up and it’s old and used because the company never does proper maintenance.
5. Your Theme Should Match Your
Rentals
What kind of party are you planning? Figure out the theme you have in mind and go from there. The choices you make for your rental needs will be directly associated with the theme you choose. There are a lot of event rental companies that will curate packages for specific themes. Ask your rental company to see if that’s something they offer. This might be a big time saver for you.
6. How many people?
Want to make sure that you have the right amount of food, seats, gifts, etc.? Ensure that people RSVP ahead of time. This is crucial for your budget and to plan the event space accordingly. Making sure that everyone who is going is accounted for can also save you some last minute stress.
7. Essential Items First
One of the key practices of any event planner is to always prioritize the essentials first. When planning out your budget, think of the necessary items that make the most sense. Food, drink, and comfort are always at the top of that list. Most guests want to eat, drink, and have a place to sit. A good rule of thumb is that guests will always remember the essentials first before any of the extras like decorations. We would like to add that music and dancing is high up there with the essentials.
8. Small Details Matter
It’s in the details! You’ve heard that before. It’s true, sometimes, the small details make all the difference. Stay within budget, but if you can squeeze things in, bring some extras that can change the feel of the event. Such things as coat storage, additional restrooms, or enhanced lighting can make the guest experience shine. Always talk to your event hosts to see what it is they can afford and figure out if they have a small detail that you might have overlooked.
Event planning is such an essential practice for making any event successful. The people who take on this task allow the hosts to have a stress free day and help them enjoy their big event. Carefully planning and teaming up with the right companies can create a magical experience of seeing your vision come to life. We hope you have found these tips useful as you embark on the journey of planning events for 2025.